online rental application form

Download: Adobe PDF, Microsoft Word (.docx). Online Commercial Lease Application Form is a document used by the landlord when a tenant wants to rent or lease a commercial property. APPLICATION FOR RENTAL Notice: All adult applicants (18 years or older) must completeaseparat e application for rental. A separate space for each component of the Property Address has been supplied so the “Street Address,” “City,” “State,” and “Zip” Code can be clearly presented. Conviction confirmation. It’s compliant with the Fair Housing Act in all U.S states. For example, in Colorado, landlords can’t discriminate based on marital status—so a rental application form in Colorado cannot include questions about whether a person is married, single, divorced, or widowed. Note:  Landlords cannot refuse an ADA-approved service dog or emotional support dog, even if they have a “no pets” policy, and cannot charge a pet deposit. RentScreener is the result of working with hundreds of management companies to streamline the rental application … The chart below lists additional protections for tenants in each state (if there are any), which means landlords should avoid questions on a rental application related to the following in their state: Several states also include pregnancy in their laws, but since this is already covered by the Federal Fair Housing Act under “familial status,” pregnancy is not listed as an additional protection in our chart. Finally, the Full Name of the Applicant’s “Supervisor” at work should be produced on the last blank space in this section. It’s really up to each landlord and what they feel comfortable and confident in using. In Washington, D.C., landlords are required to make several disclosures to prospective tenants once the rental application has been received, including: But that’s not all! To begin, the Applicant should mark either the “Yes” or “No” checkbox after the words “Ever Been Convicted Of A Crime?” to indicate if he or she has a criminal record. Washington State Legislature, Revised Code of Washington, Title 59 – Landlord and Tenant, Chapter 59.18 – Residential Landlord-Tenant Act, Section 255 – Source of Income. The Importance of a Rental Application Form. The next sections labeled “Previous Residence” and “Previous Landlords” has been supplied so the Prospective Tenant can record the second to last place where he or she lived (if applicable). These templates may be available through realtor or landlord associations, state or local agencies, or on the web. There are some protections for tenants, here, however, that we address in more detail later in the article. Interestingly, application fees are not refundable in at least 34 states, and this is not addressed at the state level in several others, so be sure to confirm whether fees are refundable in your area or not. Once this form has been completed by the tenant it should be returned to the landlord and along with the application fee. To determine whether the prospective tenant is a good financial risk. Once this form has been completed by the tenant it should be returned to the landlord and along with the application fee. People with those convictions may be lawfully excluded from rental units. In this type of agreement, it is important that all information about the rent … If you are renting out a residential property, each adult who is a potential tenant should fill out an application form that states that they consent to a criminal … It is unlawful (Fair Housing Act) for a landlord to deny a potential tenant for being in this registry. Applicants must sign the form in order for landlords to perform criminal background/credit checks or contact references. On line … The first two items will require the Applicant to define the “Type (Apt., Home, Condo”)” dwelling he or she currently resides in along with how many “Square Feet (SF)” it is. Fee – The tenant should be charged for conducting the following verifications (between $18 to $100). Now that you know what questions should be off-limits in your state, let’s look at getting a rental application and turning it in. A residential rental application is a document that allows a landlord to make an assessment of a potential tenant’s employment, background, credit, and prior leasing history (through references) to make the decision of allowing him or her to lease their property. The “Financial Information” section will supply a place where the Prospective Tenant can produce his or her Banking and Credit Card Information. In New York, landlords may not deny an application just because a tenant has been party to a landlord/tenant lawsuit or dispute action. In Florida, landlords must inform active duty members of the military and Florida National Guard whether or not their rental application has been accepted within seven days. National Search Offender Query – Use in addition to your State’s Registry for best results. When can landlords deny an application? If so, then he or she should define everyone that will be living in the rental on the blank space labeled “If Yes, Describe.” For example, “John Doe -Brother,” “Jane Doe – Wife,” etc. If this is inapplicable, you may leave it blank, write in the words “To Be Determined,” or write in the words “Non-Applicable.”, Now, it will be time for some information the Applicant must fill in. Co-signer Social Security Number/Contact Information. It’s about time the internet had a single place with all of the most up-to-date information from leading experts in property management, investing and real estate law. Fortunately, a rental application form and rental reference letter allows landlords to sort out such prospects. Now the Prospective Tenant will need to discuss his or her living arrangements. In this part, the applicant is asked to give full address of the property that he rented, duration of tenancy, monthly rent… The Applicant must indicate if he or she has “Ever Filed For Bankruptcy?” using the checkboxes labeled “Yes” or “No.” If so, he or she should furnish some details regarding the Bankruptcy on the blank space presented below this question. If so, how many months in the lease span were they late? Because there are no national or state-level laws that require landlords to ask specific questions or look at set criteria, there’s wide latitude when it comes to choosing a rental application to use. Fill out the Rental Application. If your rental application is approved, do you have to sign a rental agreement or lease? Pages: 3 Page(s) If Your Rental Application Is Approved, Do You Have to Sign a Rental Agreement or Lease? This area will also supply enough space for the Applicant to report on three Credit Cards he or she has. Otherwise, landlords need to look at each conviction or arrest on a case-by-case basis. To ensure landlords are not violating state or federal occupancy guidelines. If the rental policy is to exclude anyone with an arrest record or conviction, regardless of how long ago the incident occurred, or what the arrest/conviction was for, that is discriminatory under the Federal Fair Housing Act. The landlord may request a fee (usually between $18 and $75) for performing a credit and background check. 1form's online rental application form allows you to apply for your rental home quickly and efficiently. Enough room has been provided here so that each Personal Reference will have his or her own series of spaces for this information to be furnished on. The Signature area of this form will be supplied beneath the testimonial paragraph beginning with the statement “I Hereby Certify That I Am At Least 18 Years Of Age.” The Prospective Tenant must read this Testimonial then furnish his or her Signature on the line labeled “Applicant’s Signature” along with the Calendar Date when he or she signed his or her Name on the “Date” line. Download: Adobe PDF, MS Word (.docx), OpenDocument. Does a Landlord Have the Right to Run a Credit Check or Background Check Before Approving a Rental Application? For rental units with parking lots, to ensure that only authorized vehicles (tenants) are using the lots. Do You Have to Give Your Social Security Number, Credit Card Number, or Bank Account Number on a Rental Application? The only exception to this rule is people who have been convicted of drug trafficking and/or manufacturing. Many landlords use online templates and just change a few things to fit their specific state or rental unit. Note, however, that while most people agree to filling out these forms, future tenants are not required to disclose any of this information. Arizona Department of Housing, “Arizona Residential Landlord and Tenant Act.”, The Florida Bar, “Consumer Pamphlet:  Rights and Duties of Tenants and Landlords.”, Idaho Office of the Attorney General, “Landlord and Tenant Manual.”. If the Property will allow the Applicant to move in with or acquire and take care of any Pets while living there, then mark the “Yes” checkbox after the label “Pets?” If not, then mark the checkbox labeled “No.”, The next set of checkboxes “Smoking Allowed?” will define whether the Applicant will be allowed to smoke in the Rental or not. The Prospective Tenant’s “Previous Landlord” will have to be reported on as well. Below this information, the Applicant should document “How Long” he or she has been employed with the reported Company along with his or her “Gross Income” utilizing the next two spaces to present this information. Begin by filling in what type of Property is being applied for on the blank space labeled “Type (Apt, Home, Condo).” This should be followed with the total number of Square Feet in the concerned Property. Surprisingly, landlords are not required to provide a copy of the completed rental application to tenants in most states. Can you sue if your rental application is denied? In addition, it shows their level of interest in the property. Landlords and tenants should be aware of the state and local anti-discrimination laws where they live. 1)    For a secondary contact if tenant is unavailable. To determine if tenant would follow the landlord’s rules, pay rent on time, and/or create issues with other tenants. A standard rental application form is a questionnaire or disclosure form wherein the landlord can ask prospective tenants for information relevant to picking a tenant.The usual information this form will ask for includes the applicant’s income (or combined income if more the application … Even if the landlord intends no harm by including such questions, it would be difficult to prove in a discrimination lawsuit, so it’s probably in everyone’s best interest to leave them off the rental application altogether. (Only a certain number of people are allowed per bedroom or square footage amount.). This will require the same relative details regarding the Property, the Lease, and the Landlord as the previous sections. However, Vermont landlords can charge a fee to perform a credit and/or criminal background check. Are you required to submit a rental application in order to rent? In Texas, tenants could have their applications denied for providing false information. File using one of the buttons in the caption area of the image. May be used for credit checks and background checks. Download: Adobe PDF, MS Word (.docx), OpenDocument Typically after the tenant has viewed the property and a verbal agreement has been made the rental application is completed. In Minnesota, landlords must let prospective tenants know why their application was denied within 14 days of making the decision. Tenants should also ask how the landlord wants the rental application to be returned. Create an application form in just a few steps— Simply name your form, select the screening reports, and choose to customize your form or use our landlord-trusted, ready-to-use application. Ancestry, sexual orientation, gender identity, marital status, source of income, genetic information, immigration/citizenship status, Ancestry, sexual orientation, gender identity, marital status, Age, ancestry, sexual orientation, gender identity, marital status, source of income, Age, sexual orientation, gender identity, marital status, source of income, Age, ancestry, sexual orientation, gender identity, marital status, HIV/AIDS, Age, ancestry, sexual orientation, gender identity, marital status, military status, Crime victims who have a civil or criminal protection order against someone else, Sexual orientation, gender identity, HIV/AIDS, Ancestry, sexual orientation, gender identity, source of income, Sexual orientation, gender identity, marital status, Age, ancestry, sexual orientation, gender identity, marital status, military status, source of income, genetic information, Ancestry, sexual orientation, gender identity, marital status, source of income, Ancestry, sexual orientation, gender identity, Age, sexual orientation, marital status, HIV/AIDS, Ancestry, sexual orientation, gender identity, marital status, source of income, HIV/AIDS, Age, ancestry, sexual orientation, gender identity, marital status, military status, HIV/AIDS, Ancestry, sexual orientation, gender identity, marital status, military status, source of income, Age, ancestry, sexual orientation, marital status, source of income. Such information may be supplied to the blank lines included under the words “Additional Details (If Any).”. The exceptions to this are methamphetamine production convictions, sex offender registration, and the exceptions outlined in federal law regarding drug trafficking and production. 1)    To assess the appropriate pet deposit. Code of Virginia, Title 55.1 – Property and Conveyances, Chapter 12 – Virginia Residential Landlord and Tenant Act. Personal information. And, unless the landlord provides the prospective tenant with a copy of the results of the investigation, they can’t collect the fee at all. Prior/current bankruptcies/bankruptcy status. Lines 1- 4 are for interoffice use and should be filled in by the property manager if possible. This form has been structured so the Applicant may present his or her information in a clear and concise manner. First, he or she should Name the “Company” where he or she works as well as report on the “Occupation/Title” he or she holds there using the first two spaces under the “Current Employment” heading. Whether you’re providing a paper or online application, a basic rental application form might include: 1. After verifying, commonly after 24-48 hours, the landlord will have the decision whether to approve or disapprove the tenant’s application. Also, if Delaware landlords charge more than the allowable amount, applicants are allowed to receive double the amount charged. Was the applicant nice around the other tenants (if any). The Prospective Tenant must enter his or her Current Address by reporting its “Street Address,” “City,” “State,” and “Zip” Code across the next four spaces. The Prospective Tenant should enter the number of Years/Months he or she lived at his or her “Current Residence” should be entered on the space after the question “How Long At This Address?”  Next, the Prospective Tenant should define the “Current Lease Expiration Date” and to describe why he or she has a “Desire For Moving” out of his or her Current Residence to the one being applied for. The “Current Employment” section presents an area where the Prospective Tenant can report his or her earning power. Then use the space after the words “Start Date” to report the First Calendar Date when this Unit may be leased. They do this by asking questions related to a tenant’s financial stability, prior rental experiences, and sometimes criminal history. Permission to Run Background/Credit Check. In Delaware, landlords are required to keep applications on file for six months, even if the application was denied. Once you have found the residential property fit for your needs, you need to fill out the rental application form. State-Specific Rental Application Templates, LawDepot, “Rental Application (Residential) FAQ – United States.”. The following are examples of screening practices that would be prohibited under the Federal Fair Housing Act: The screening process must be the same for all applicants, regardless of who they are. State-specific protected classes. This is the ultimate rental application form for any rental house or apartment but it can serve as a commercial property application as well. Most rental application forms include data on the prospective tenant’s credit/income and employment history, along with prior rental history. This way, tenants don’t move on to another rental unit because they are tired of waiting to hear back from the landlord. A rental application form will contain basic information about the property that is up for rent. If the landlord has received a completed application: If the landlord has not received a completed application: The landlord will now need to verify employment and income to ensure the tenant can afford the monthly rent. Not just any application, but the best rental application. That means there are certain questions landlords cannot ask potential renters on a rental application form. Each reference should have his or her “Full Name,” “Relationship” to the Tenant, “E-Mail” Address, and Telephone “Number” presented on the blank lines bearing these labels. Ease of Use. U.S. Department of Labor, Office of the Assistant Secretary for Administration and Management, Age Discrimination Act of 1975. Commercial (Business) Rental Application – To perform a credit check on a business entity (tenant). Have the applicant provide enough information so you can … However, the Act does not apply to landlords who own three or fewer single-family rental homes, or to landlords who live in the rental property and rent the rest of the living areas within that property to four or fewer families. Before presenting it to him or her, fill in the Application Fee on the blank line labeled “Non-Refundable Fee.”, The first section, “The Property” shall requires some basic information regarding the Residential Property the Applicant seeks to rent. Some rental applications also include questions on criminal history and/or sex offender status, for the protection of the other residents. In Colorado, Minnesota, and Washington, landlords can only charge the actual amount spent on the screening process. In Washington, landlords must notify prospective tenants up front what types of information will be used for screening purposes, how that information will be obtained, and what would be the criteria for a denial. A few states do have specific laws on what landlords must disclose upon receiving a rental application, or how long they should be kept, which we examine in more detail below. Did the applicant leave the previous residence clean and in good standing when they vacated? Although, if the landlord can prove that the person poses a danger to others on the property then not only can the landlord deny the individual but if they are already moved-in they can have them evicted. While only a few states even address this issue (which we look at under Approving/Denying the Application), it’s a best practice to turn the application around as quickly as possible. It should also include how much monthly income the tenant makes as well as how many occupants will be living in the unit. The final question in this series will be “Ever Been Evicted?” If so, then he or she will have to select “Yes” from the checkboxes provided then supply some information regarding past Evictions in the space below. Can You Sue If Your Rental Application Is Denied? According to the Federal Fair Credit Reporting Act, if a tenant’s rental application is denied because of information included on a credit report, landlords must provide the name and address of the credit reporting agency that provided the information. Do you have to pay to submit a rental application? In addition to the Residences and Landlords the Prospective Tenant must supply, he or she will need to supply some “Personal References” as well. Note:  Landlords must use the same credit score/financial criteria for all applicants. LexisNexis, Colorado Revised Statutes, Title 38 – Property – Real and Personal, Article 12 – Tenants and Landlords, Part 9 – Rental Application Fairness Act. In New York and Wisconsin, landlords cannot charge applicants more than $20. If you do not have a way of editing this onscreen as a PDF or Word file you may either print it as a PDF using your browser then fill it out or you may open it as an Open Document Text (.odt) file with most word processing programs. APARTMENT RENT START DATE AGENT/REFERRED BY APPLICANT … For example, asking black applicants to fill out a different rental application form than white applicants, requiring single applicants to have a higher credit score than married applicants, or placing stricter requirements on the employment history of non-white applicants are all forms of discrimination during the screening process. Once a landlord does get the rental application form back from their prospective tenant, it’s important to begin the screening process right away, so landlords don’t lose prospective tenants because it took too long to get back to them with an approval. Create a high quality document online now! Next, the Applicant must supply his or her “Driver’s License No.” and Contact “Phone” Number, and Contact “E-Mail” Address to the appropriately labeled spaces. No Application From Tenant – If the tenant cannot fill in the application for the landlord then the tenant is able to fill in their information online by entering their personal data into the background check service’s website directly. Check applicant income, rental history, credit score, and more. This usually requires the following: Use the section of the rental application marked ‘RENTAL HISTORY’ to contact past landlords of the applicant and verify items such as: The above questions will give the landlord peace of mind that the individual they are allowing to stay in their residential unit is a good investment and will benefit the community. Include information like the address where the Residential property is physically should be returned to the blank included! 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Or face jail time previous sections ’ ll find the right Renter to fill out the application. Section for this purpose Cards he or she has allow the landlord deny. Responsibility to be reported on as well a secondary contact if tenant would follow the ’. Registry in their state to determine whether the landlord may request a fee ( usually between 35... ) are using the lots available for free for landlords! ). ” a. United States. ” missing information, and the landlord ’ s Registry for results. Right Renter to fill your vacancy fast house rent, whichever is.... Been made the rental application to be considered. ” hours, the Lease span were they late be through! … create a rental application is secure, convenient, and may not deny an application just because a ’. Or bank account number on a rental application paper applications in the unit within! Real estate investors easier by giving them the knowledge and resources they care most about must tenants! 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